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Commerce City Business & Professional Association, Inc. P.O. Box 303 Commerce City, CO 80037-0303 "Bringing Businesses Together" |
| Board Members | Membership Application | By-Laws |
June 18, 2007
COMMERCE CITY BUSINESS AND PROFESSIONAL ASSOCIATION
ADOPTION OF THESE AMENDMENTS shall serve to fully repeal and replace, in
their entirety, the BY-LAWS of the Association dated: May 6, 1982;
September 9, 1991; September 27, 1994, and August 1, 2002.
ARTICLE I
SECTION 1.1, NAME: The name of the Association is Commerce City Business
and Professional Association, Inc.
SECTION 1.2, INCORPORATION: The Association is a nonprofit corporation
organized under the laws of the State of Colorado.
SECTION 1.3, LOCATION: The principal office of the Corporation
Shall be located: P.O. Box 303, Commerce City, CO 80022
SECTION 1.4, AFFILIATION: The Association shall be an independent
Business and Professional Association, serving its membership by
promoting its mission within its delineated community.
ARTICLE II
SECTION 2.1, MISSION: The Association is the principal voice of business
in its community. The Association's mission is to ensure a favorable
business climate and to promote progressive and orderly development in
its delineated community by (a) coordinating the efforts of commerce,
tourism, industry, transportation, agriculture and the professions in
maintaining a sound and healthy business climate; (b) providing creative
business leadership and effective coordination in solving community
problems and initiating constructive community action; (c) creating
broad understanding and appreciation of the great opportunities in the
area; and (d) promoting the advantages and assets of the community.
SECTION 2.2, AREA: The area or region to be served by the Association
shall be the boundaries of the City of Commerce City, and those
unincorporated areas within those boundaries.
SECTION 2.3, LIMITATION OF METHODS: The Association shall observe all
local, state, and federal laws, which apply to a non-profit corporation
as defined by law.
ARTICLE III
SECTION 3.1, MEMBERSHIP: Any business firm, corporation, association,
partnership, individual, or estate having an interest in the above
objectives shall be eligible to apply for membership.
SECTION 3.2, APPLICATION FOR MEMBERSHIP: Application for membership in
the Association shall be in writing, signed by the applicant, and
submitted to the Board of Directors for approval. The Board's action on
any applicant shall be announced at the next regular meeting (Of the
Association. Any applicant approved for membership shall become a member
upon payment of the dues as provided for in Section 4 of Article III.
SECTION 3.3, CLASSES OF MEMBERSHIP: There shall be three classes of
membership: a) business, b) individual, and c) honorary.
3.3.1 Business and individual members shall have one vote per membership.
3.3.2 Honorary members shall consist of persons recognized for
meritorious service who are interested in promoting the purposes of the
Association. Honorary members shall be entitled to all privileges except
those of making motions, voting, or holding office. There shall be no
greater than three (3) per cent of the active membership comprised of
Honorary members at any given time. The active status of each Honorary
member must be approved by a majority vote of the Board every two years.
3.3.3 Any two or more business or individual class members may file with
the Board of Directors a written grievance against any member, and state
just cause for reprimand or termination of membership. The Board of
Directors shall fully investigate such allegation, and make written
recommendation for further action. The Board of Directors
recommendation shall be submitted to the membership at the next regular
meeting. A two-thirds affirmative vote of the membership, taken by mail
ballot, shall be necessary to censure or terminate the membership of an
offending member. The Secretary shall direct the Election Committee to
mail ballots to each member no later than five days following the
regular meeting at which the Board's recommendation is presented. The
ballots must be returned to the Election Committee within ten days from
the ballot date.
SECTION 3.4, DUES: The annual dues for membership shall be as approved
by a majority vote of the Board of Directors and shall be ratified by
the membership at the Association's next regular meeting following
written notice to the members of any pending change. Dues are payable on
the first day of January, annually. (All dues will be prorated accordingly.)
If a membership is terminated for any reason, no refunds will be made.
Memberships are not transferable.
3.4.1 No member whose dues are 30 or more days in arrears shall be
eligible to vote on any question submitted to the membership, or for the
election of officers or directors. Once dues have been received, Board of
Directors has approved membership, and ratified through other members and
the new member shall be eligible to vote on any questions submitted to the
membership or election of offices.
3.4.2 The Treasurer shall notify all members whose membership dues are
60 days in arrears. Those, whose dues are not paid current within 120
days of the due date, shall be dropped from membership. Any member
dropped from membership must reapply for membership in writing. Dues are
to be paid with the new application.
ARTICLE IV
SECTION 4.1, OFFICERS: The Officers of the Association shall be a
President, a Vice President, a Secretary, and a Treasurer. Officers
shall serve for one year or until their successors are elected. The
Officers shall perform the duties prescribed by these By-Laws. No member
shall hold more than one office at a time, and no member shall be
eligible to serve more than two consecutive terms in the same office. A
vacancy in any office other than that of President shall be filled by a
majority vote of the remaining board members. A vacancy in the office of
President, shall be filled by the Vice President. With the exception of
the Nominating, Election, and Audit Committees, the President or a Board
member designated by the President shall be an ex officio member of any
committee established for the purpose of furthering the interests of the
Association.
4.1.1, President: The President shall serve as the Chief Executive
Officer of the Association, and shall preside at all meetings of the
Membership, Board of Directors, and Executive Committee. The President,
or in his absence, the Vice President, shall sign all written contracts
and obligations of the Association.
4.1.2, Vice President: The Vice president shall exercise the powers and
authority and perform the duties of the President in the absence or
disability of the President. The Vice President shall be responsible for
administration of the program of work of the Association in accordance
with the policies and regulations of the Board of Directors.
4.1.3, Secretary: The Secretary shall serve as secretary to the Board of
Directors, and as secretary to all membership meetings. The Secretary
shall cause to be prepared all required notices, agendas, and minutes of
meetings. The Secretary shall provide the second signature on all
written contracts or obligations of the Association.
4.1.4, Treasurer: The Treasurer shall be responsible for the
safeguarding and proper accounting and disbursement of all funds
received by the Association. The Treasurer is also responsible for
verifying that all expenditures are within approved budget allocations.
The Treasurer will cause a monthly financial report to be made to the
membership.
SECTION 4.2, Directors: The affairs of the Association shall be governed
by a Board of Directors (Board). The Officers shall serve as members of
the Board of Directors of the Association. Four additional Directors
shall be elected (two each year) for alternating two year terms. The
immediate Past President shall serve as an ex officio Board member.
4.2.1, The Directors shall perform the duties prescribed by these
By-Laws. The Board of Directors is responsible for establishing
procedures and formulating and adopting policies for the Association.
These policies shall be maintained in a policy manual, to be reviewed
and revised as necessary. The Board of Directors shall be responsible
for determining that the program activities of the Association are
directed toward achieving business and community needs in the area
served by the Association.
4.2.2, A member of the Board of Directors who shall be absent from three
(3) consecutive regular meetings of the Board shall be automatically
dropped from office unless confined by illness or other absence approved
by a majority vote at any Board meeting. Vacancies on the Board, or
among the Officers, shall be filled for the duration of the specified
term by a majority vote of the remaining Board members.
SECTION 4.3, ELECTIONS: Elections for Officers and Directors shall be
held annually in September. The Officers and the Directors shall 1 be
elected by mail ballot. The ballots are to be mailed to the membership
within seven days after the regular September meeting and returned to
the election committee by September 25. The election results shall be
announced at the regular meeting in October. The terms of office of each
new Officer and Board of Directors shall begin January 1 of the
following year.
ARTICLE V
SECTION 5.1, STANDING COMMITTEES: The Association shall have four standing
committees: Executive, Program, Nominating/Election, and Audit.
Each Committee shall have no less than three (3) members. With
the exception of the Executive Committee, which is comprised solely of
the Officers of the Association, members in good standing may sign up
for Committee duty at the regular September meeting of the Association.
The Committee memberships/are to be ratified by a vote of the membership
at the February meeting, and the Committee members shall serve until
their work is complete for the term of the new Officers seated in the
following calendar year.
5.1.1, Nominating/Election Committee: The Nominating Committee is independent
of the Officers and Directors and reports directly to the membership. The
Committee is responsible for nominating members to fill the Officer and
Director seats coming vacant the year following the Committees term of
duty. The Committee shall make it's recommendations for Officers and
Directors to be elected for the forthcoming year at the regular
September meeting. At this meeting, additional nominations from the
floor shall be permitted.
The Election Committee acts independently of
the Officers and Directors and reports directly to the membership. The
Committee shall consist of three (3) members whose duty it shall be to
mail ballots to the membership, account for the incoming ballots,
tabulate election results, and certify it's report in writing to the
membership at the next regular meeting following any election. If
petitioned in writing by ten (10) per cent of the membership within 15
days following the Election Committee's written report, the Audit
committee shall review the records of the Election Committee and make
it's own report to the membership. If any discrepancy is reported by the
Audit Committee which is sufficient to invalidate the election results,
two additional members will be elected to the Election Committee by the
membership at the next meeting, and the election will again be held,
with the results to be reported the following month. If an election's
results are not challenged by member petition as provided for above, the
ballots may be destroyed.
5.1.2, Program Committee: The Program Committee shall have
responsibility for monitoring issues and for developing programs in
which the Association becomes involved. Its work shall include but not
be limited to legal, social, civic, and economic issues falling within
the mission and affecting the delineated area of the Association. The
President shall be the Chairman of the Program Committee. The Program
Committee shall work closely with, and report regularly to the Board of
Directors.
5.1.4, Audit Committee: The Audit Committee shall review the financial
records of the Treasurer, and the financial condition, income,
expenditures and budget of the Association at least annually. In
addition, the Audit Committee, upon petition, as provided in Section
5.1.3, shall verify election results. The Audit Committee acts
independently of the Officers and Directors, and makes its written
report to the Membership at the Regular Meeting in February each year.
5.1.5, Executive Committee: The Executive Committee shall act for and on
behalf of the Board of Directors when the Board is not in Session, but
shall be accountable to the Board for its actions. It shall be comprised
of the President, Vice President, Secretary Treasurer, and the immediate
Past President. The President will serve as Chairman of the Executive
Committee. A quorum of the Executive Committee shall be two (2) members.
SECTION 5.2, OTHER SUBDIVISIONS AND COMMITTEES: The Board of Directors
may create such other committees, divisions, bureaus, departments, and
councils (hereinafter collectively referred to as other committees) as
it deems advisable to handle the work of the Association. The Board
shall authorize and define the powers and duties of any such other
committees, and annually review and approve their activities, budget,
and proposed programs. Members of such other committees shall serve at
the pleasure and will of the President, and shall serve concurrent with
the term of the appointing President, unless a different term is
approved by the Board of Directors. Other Committees shall be discharged
by the President when, their work has been completed and their reports
accepted, or when, in the opinion of the Board of Directors, it is wise
to discontinue such other committee.
5.2.1, No action or resolution of any kind by any member, employee,
Officer, Director, or committee of the Association shall be binding
upon, or constitute an expression of the Policy of the Association until
approved or ratified by the Board of Directors.
5.2.2, It shall be the function of the other committees to make
investigations, conduct studies and hearings, make recommendations to
the Board of Directors, and to carry on such activities as may be
delegated to them by the Board. Once, such other committee action has
been approved by the Board of Directors, it shall be incumbent upon the
Committee leaders, or in their absence, those whom they designate as
being familiar enough with the issue, to give testimony to, or make
presentations before the membership, and any appropriate private, civic,
and governmental agencies.
ARTICLE VI
SECTION 6.1, The regular meeting of the Association shall be held on the
first Thursday of each month from January through December unless
otherwise declared by the Board of Directors. Regular or special
meetings may be held without a quorum being present. However it shall
take ten (10) percent of the membership in good standing to constitute a
quorum, for conducting any business requiring a vote of the membership.
In the event any question is called to a vote at a meeting where a
quorum is not present, the membership shall be polled by mail ballot,
following the procedures established for elections in Section 4.3.
SECTION 6.2, BOARD OF DIRECTORS MEETINGS: The regular meeting of the
Board of Directors shall be held on the last Tuesday of each month from
January through December unless otherwise declared by the Board of
Directors. A majority of the members of the Board of Directors for any
regular or special meeting shall constitute a quorum.
SECTION 6.3, SPECIAL MEETINGS:
6.3.1, Special Meetings of the membership may be called by declaration
of the Board of Directors, or upon petition in writing of any five (5)
percent of the membership in good standing. If by member's petition, the
Special Meeting shall be called by the Board within ten (10) days of
receipt of any Board Member of the petition. Notice of special meetings
shall be mailed to each member at least five (5) days prior to the date
set for such meeting. The Notice shall state the purpose for the meeting.
6.3.2, Special meetings of the Board of Directors may be called by the
President or by a majority of the Board of Directors. The purpose of the
meeting shall be stated in the call. A minimum Notice of twenty four
(24) hours shall be given.
ARTICLE VII
SECTION 7.1, FINANCES: All monies paid to the Association shall be
placed in a general operating fund, except that money subscribed or
contributed for a specific purpose shall be accounted for separately for
such purpose. Investment of surplus funds shall be in such accounts or
investments, as may be approved by the Board of Directors from time to
time. Provided safety, service, and yields are competitive, before any
funds are placed elsewhere, preference for deposit or investment of the
Association's funds shall be given first to member financial
institutions, and then to other financial institutions located within
the delineated service area of the Association.
SECTION 7.2, BUDGET: As soon as possible after the election of the new
Board of Directors and Officers, the incoming Executive Committee shall
adopt an operating Budget for the upcoming year, and submit it to the
incoming Board of Directors at the first Board of Directors Meeting of
the new year. Upon approval of the budget, the Treasurer is authorized
to make disbursements on accounts and expenses provided for in the
Budget without additional approval of the Board of Directors. Any
non-budgeted expenditures, require Board approval. Payment of any funds,
of the corporation, are to be by check unless specifically authorized
otherwise by the Board of Directors. All checks are to be signed by the
President or the Treasurer, or in the absence of either, by any two
officers.
SECTION 7.3, FISCAL YEAR: The fiscal year of the Association shall be
January 1 through December 31, to correspond with the terms of office of
the Officers of the Association.
SECTION 7.4, AUDIT: The accounts of the Association shall be audited no
less frequently than annually, as soon as practical after the close of
business December 31. The Audit results shall be reported to the
membership at the regular February meeting. Copies of the audit report
shall be available to the members present at the meeting, and one copy
of the report shall be made available thereafter by the Treasurer to any
member of the organization upon written request.
SECTION 7.5, BONDING: At the discretion of the Board, the Officers may
be bonded by a fidelity bond in an amount deemed sufficient by the Board
and paid for by the Association.
ARTICLE VIII
SECTION 8.1, PARLIAMENTARY AUTHORITY: The current edition of Roberts
Rules of Order shall be the final source of authority in all questions
of parliamentary procedure when such rules are not inconsistent with the
By-laws of the Association.
ARTICLE IX
The
corporation shall indemnify any and all persons who may serve or who
served as Directors or officers of the corporation and their respective heirs,
administrators, successors and assigns, fees, reasonably incurred by or imposed
in connection with any proceedings to which he or she may be a party or in
which he or she may become involved by reason of being or having been a Director
of the corporation, except in relation to matters in which any Director or
officer or former director or officer shall be adjudged in any action, suit
or proceeding to been liable for his or her own gross negligence or gross
misconduct in the performance of his or her duties as a Director or officer;
provided, however, that in the event of a settlement the indemnification
herein shall apply only when in the opinion of independent counsel selected
by the Board of Directors or in a manner determined by the Board of
Directors,
there are not reasonable grounds for such persons to be adjudged of his or
her
duties as Director or officer. Such those indemnified may be entitled
under
these by-laws, an agreement, a vote of members, or as a matter of law or
otherwise.
Subject to the foregoing provisions of this Article, the corporations
shall
indemnify its directors and officers to the full extent permitted by Colorado
law.
ARTICLE X
SECTION 10.1, AMENDMENT OF BY-LAWS: The By-Laws may be amended by written
ballot at any regular meeting having a quorum of the Association by a
vote two-thirds (2/3) of the members present, provided; (a) that the
amendment has been proposed at the previous regular meeting, and (b) the
proposed amendment is mailed to the membership, together with notice of
the pending action at least 10 days prior to the meeting at which a
ballot on the amendment is anticipated.
ARTICLE XI
SECTION 11.1, DISSOLUTION: The Corporation shall use its funds only to
accomplish the objectives and purposes specified in these By Laws, and
no part of said funds shall inure, or be distributed to the members of
the Association. Dissolution of the Association shall require a
two-thirds (2/3) vote of the general membership at any regular meeting,
providing the notice for the meeting includes the proposal of
dissolution. On dissolution of the Association, any funds remaining
shall be distributed to one or more regularly organized and qualified
charitable, educational, scientific or philanthropic organization as
defined in the Internal Revenue Code Section 501©(3). Such organization
is to be selected by the Board of Directors.
Final Adoption June 18, 2007